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Trinity Woods
Title: Health Services Administrator
Job Summary:
Primarily responsible for direct oversight of the day-to-day operations of the Health Center Households, Assisted Living Center, and the Memory Care Assisted Living units to ensure the highest level of care is provided. Provides leadership to the organization regarding the planning, organizing, directing, and facilitating of the Health Services operation nurturing a person-centered culture and to promote individual and team learning.
Maintains attitudes and behaviors that demonstrate and uphold the Mission Statement of Trinity Woods (TW).
Requirements:
- Bachelor’s degree in Business or Health Care Administration, Masters preferred.
- Possess a current State of Oklahoma Administrator’s license.
- Five (5) years minimum long-term care or assisted living administration experience.
- Working knowledge of state and federal health regulations.
- Possess high-quality verbal and written communication skills.
- Strong interpersonal and leadership skills.
Responsibilities:
- Ensures that TW’s person-centered and resident-directed culture thrives.
- Maintains compliance with TW’s policies and procedures in accordance with governing laws, regulations, and regulatory agencies. Complies with all accreditation bodies, regulations, and facility standards daily.
- Consistently produces superior regulatory survey results with the goals of zero deficiencies and a 5-star rating from CMS.
- Ensures direct reports are managing within all TW’s policies and procedures.
- Develops, maintains, and works within the monthly budget for census levels, payroll, and other operating expenses.
- Confers and consults with Human Resources in all matters related to hiring, termination of employment and changes in an employee’s status or compensation.
- Ensures timely completion of all performance evaluations and the timely renewal of all required licenses and certifications.
- Always maintains resident confidentiality and privacy.
- Works effectively with TW’s Administrative staff.
- Fosters relationships with residents and their families to provide a high level of customer satisfaction.
- Other duties as assigned.
Manages and assumes 24-hour responsibility and accountability for all resident care, family services, administrative more, oversight, quality measures and compliance. Manages the facility in accordance with policy and procedure, State and Federal regulations to promote high quality care and service. Involved and reviews, interviews and hires staff for the facility and provide orientation to facility. Plans and implements the overall nursing policies, procedures, and services for a long-term care facility. Generally manages nurses, certified medication aides and certified nursing aides. Relies on experience and judgment to plan and accomplish goals. To insure DON is proficient and understands HIPPA compliance.
A. Associate Degree in Nursing with a current license to practice nursing in Oklahoma. Bachelor of Science Degree preferred.
B. Three years of supervisory and leadership experience in a hospital or long term care facility with a specialization in geriatrics. Previous experience as a Director of Nursing in long term care preferred.
Supervisory Controls:
Is responsible to the Nursing Home Administrator.
Major Responsibility:
Has administrative authority, responsibility and accountability for the functions, activities,
orientation and in-service education of the nursing staff.
Clinical Administration
1. Is responsible for the development and maintenance or nursing service objectives,
standards of nursing practice, nursing policy and procedure manuals.
2. Perform pre-admission nursing assessment for prospective residents. Obtain current
history and physical for all admissions to Health Care Center.
3. Assess current residents/tenants when determination for continued stay or possible
transfer is needed.
4. Serve as member of Facility Admissions Committee.
5. Initiate, design and implement nursing care plan for all residents.
6. Assess and assure proper treatment of all wounds and skin problems. Report at least
quarterly on results of skin management efforts.
7. Administer bowel and bladder training program for all residents who can benefit.
8. Administer facility infection control program; identify problems, initiate corrective
actions, report results, evaluate effectiveness. Report infection incidence at weekly staff
meeting and quarterly Quality Assurance.
9. Provide input at all weekly rehabilitation meetings and periodic rehab rounds. Assure
coordination of rehab rounds. Assure care plans are updated consistent with resident
needs. Measure and track wound healing in facility.
10. Responsible for QM tracking
Human Resources Management:
1. Function as employee health nurse for on-the-job incidents; treat and refer, appropriate
to scope of practice under Oklahoma Law.
Nursing Services:
1. Recommend number and levels of nursing personnel to be employed. Establish and
maintain appropriate schedules for all nursing staff.
2. Hire and evaluate all nursing staff for Health Care. Take appropriate action to assure
staff meet acceptable standards of practice.
3. Administer Nursing payroll, including calculation and review of time cards, preparation
of forms. Resolution of disagreements regarding hours of pay.
4. Assure all nursing staff have current job descriptions and performances evaluations are
done annually per policy.
5. Provide regular program of in-service education to licensed and certified staff.
6. Keep facility compliant in the EMR by checking infection reports, bowel and bladder
assessment, Braden scale, command center.
7. Sign electronically MDS care plans.
8. Do weekly wound assessments in EMR.
9. Conduct weight meetings.
10. Address Pharmacy recommendations.
11. Review all reports for falls and injuries.
12. Review all current infections and follow the facility policy and procedure on tracking and
trending.
13. Conduct a weekly meeting with care coordinators to review pertinent issues.
14. Tracking of Physician progress notes to ensure compliance with State and Federal
guidelines.
15. Random medication/treatment cart audits.
Accounting/Financial Management:
1. Establish recommendation for annual budget for nursing labor, supplies, contractors,
and charges for services rendered.
2. Review financial results monthly and make adjustments as needed to maintain
compliance with budget. Manage wheelchair inventory. Determine ongoing needs and
recommend acquisition strategies.
3. Respond to periodic third-party insurance inquiries pertaining to coverage of residents.
Ancillary Services:
1. Maintain ongoing consultation with Medical Director on wide range of clinical and
administrative matters. Monitor quality of attending physician involvement with
residents and assist Medical Director in resolution of care related issues.
2. Administer facility Medical Records of RCC and RA per regulatory guidelines.
General Administrative:
1. Assumes temporary authority for leadership of facility in the absence of Nursing Home
Administrator.
Concordia Life Plan Community is looking to hire a Director of Nursing. The Director of Nursing directs health-related services for the Nursing Center, Memory Support Center, and Assisted Living Center at Concordia. The Director of Nursing will assist in achieving and maintaining occupancy goals, with activities including evaluations and other functions surrounding the admission process. The Director of Nursing promotes resident satisfaction and works to achieve of satisfaction goals, motivates residents to function independently. The Director is responsible for hiring, training, scheduling, and leading the Nursing Center, Memory Support Center, and Assisted Living Center care staff, clerical and receptionists, and social services, and will have oversight of the contracted services for the Medical Director, Therapy, Pharmacy, Hospice, and other ancillary providers as directed by the Administrator.
Cherelle Thomas – Human Resources Manager
1. Must be a qualified Registered Nurse, licensed to practice nursing in Oklahoma.
2. Must be physically and mentally capable of performing the duties required.
3. Should have at least three years of experience in a hospital or long-term care facility and
have training in rehabilitation or geriatric care.
4. Must be able to lift a minimum of 50 pounds.
5. Must be willing to work some weekends and some holidays.
6. Rotation on-call for staffing.
Reports to the Director of Nursing.
1. Staffing
a. Schedule staff for hall.
b. Monitor and address attendance issues for hall.
c. Educate and onboard all staff as needed to new policies/procedures.
d. Annual skills checklist.
e. Annual and 90-day new hire review for staff.
f. Conduct payroll audits and verify time.
g. Hire and evaluate all nursing staff for Health Care. Take appropriate action to
ensure staff meet acceptable standards of practice.
2. Environment
a. Daily rounds to ensure rooms are neat, clean and in order.
b. Make sure med room is organized, clean and correct temperature. That
temperature logs are completed on a daily basis.
c. Check clean, soiled utility room, Shower room for cleanliness and organization.
d. Check Whirlpool log to ensure it is sanitized.
e. Make sure Falling Leaf/Oxygen/Transfer/fluid types signs are hung and correct.
f. Check wheelchairs, lifts, broda chairs for cleanliness. Check wheelchair log for
completeness.
3. Residents
a. Check daily on all residents, and address any complaints or issues.
b. Check all residents for cleanliness, properly dressed, fingernails and proper
grooming. Check oral care, and ensure call light is within reach.
c. Inform family members of any noted changes in condition.
d. Attend care plan meetings.
e. If wound present, monitor weekly with measurements, and document in weekly
wound assessment.
f. Assist in the evaluation of transfer type.
g. Assist in the Dining room during meal times.
4. Documents
a. Schedule appointments, follow up visits, and transportation as needed.
b. Monitor labs daily to ensure they have been completed and results obtained and
addressed.
c. Review skilled documentation daily for completeness.
d. Review MAR/TAR/POC documentation daily.
e. Review new orders received.
f. Monitor shower sheets.
g. Check UDA’s daily and complete as needed or assign to nurses.
h. Check for weekly skin evaluations.
i. Schedule and check monthly nurse summaries for accuracy and completeness.
j. Assist in admission process and discharge process.
k. Review incident reports for completeness and put interventions in place.
l. Audit medication room, medication cart and treatment cart for expired
medications and make sure all open products are dated.
m. Check residents with oxygen/nebulizers to make sure tubing is dated, concentrator
filters are clean.
n. Keep track of immunizations of residents.
o. Attend weekly nurse meeting/QAPI meetings as scheduled/Medicare meetings
weekly.
p. Log in and assist in destroying medications as needed.
q. Ensure Hospice books are up-to-date for all residents on hall.
OTHER PERTINENT FACTS:
- Must communicate effectively.
- Must be able to take and give instructions and work as a team member.
The following duties may be included in the work schedule for this position:
Giving and receiving the daily reports; preparing nurse’s aide assignments; preparing, passing,
and charting medications; administering treatments; taking vital signs, making rounds; charting
proper nursing notes; admitting and discharging residents; implementing emergency procedures;
implementing nursing care plans; utilization of medical records system, and other duties outlined
by Zarrow Pointes’ Health Care Center’s policies and procedures manual.
This job may also include lifting 50 pounds, positioning, bathing, dressing, feeding, providing
personal care (hair, skin, dentures, oral hygiene, nails, etc.) to residents, and changing and
making beds.
To Apply:
Sheila Crowe, PHR
Director of Human Resources
Zarrow Pointe
918-496-8333 x230
