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COVID-19 Updates

For any provider who has concerns, please contact LeadingAge Oklahoma at Inquiry@LeadingAgeOK.org.

LeadingAge Oklahoma members can access full updates including all summaries, links, articles, webinar announcements, and call invites on the LeadingAge Oklahoma Members Only page.

LeadingAge National Resources

LeadingAge national Main Coronavirus Page
LeadingAge national online COVID-19 discussion
LeadingAge national most recent COVID-19 Daily Recording
LeadingAge COVID-19 Workforce Partnerships
1135 Waiver, National Blanket Waiver – 3-Day Stay Explainer – 3/21/20

 

CARES Act Small Business Loans

Paycheck Protection Program Requirements – Loan Forgiveness – 5/20/20
Summary and Analysis of Federal CARES Act Eviction Moratorium – 4/28/20
Grants, Loans & Advance Funding Opportunities – 4/14/20
Paycheck Protection Program Guidance on Certification of Need:  New Information, Unanswered Questions – 5/13/20
CARES Act Provider Relief Fun General Distribution FAQs – 5/6/20
Provider Relief Summary & FAQs (LeadingAge Oklahoma) – 5/8/20
Paycheck Protection Program Loans FAQs – 5/6/20
Paycheck Protection Program: Small Business Administration – 4/24/20
Paycheck Protection Program Loan Information – 4/27/20
HHS General Distribution Portal for submitting Provider Relief financial data – 4/27/20
HHS Terms and Conditions for Provider Relief Fund Distributions – 4/24/20
HHS link to sign Provider Fund Attestation 4/27/20
General Distribution Portal FAQs – 4/24/20
CARES ACT Provider Relief Fund Background Considerations FAQ – 4/23/20
Provider Relief Fund Attestation Portal
Email for Provider Relief Payment Questions
CARES Act Provider Relief Fund Information – 04/13/20

 

Centers for Disease Control (CDC)

LTCF COVID-19 Module – 5/5/20
CDC Return to Work Guidance – 4/30/20
Discontinuation of Transmission-Based Precautions and Disposition of Patients with COVID-19 in Healthcare Settings (Interim Guidance) – 4/30/20
Key Strategies to Prepare for COVID-19 in Long-term Care Facilities (LTCFs) – 4/30/20
CDC Webinar:  Sparkling Surfaces
CDC Webinar:  Clean Hands
CDC Webinar:  Closely Monitor Residents
CDC Webinar:  Keep COVID-19 Out!
CDC Webinar:  PPE Lessons
Interim Infection Prevention and Control Recommendations for Suspected/Confirmed COVID-19 – 4/13/20
National Healthcare Safety Network LTC Facility Component – 4/29/20
ICD-10-CM Official Coding and Reporting Guidelines 4/1/20 – 9/30/20
ICD-10-CM Official Guidelines for Coding and Reporting FY 2020 (10/1/19 – 9/30/20)
New CDC Guidance for Infection Prevention for Suspected or Confirmed COVID-19 Cases – 4/13/20
CDC Safety Practices for Workers Exposed to Suspected or Confirmed COVID-19 4/20/20
Centers for Disease Control & Prevention (CDC) Resources
CDC Guidance for Communities with a Positive Case of COVID-19 – 4/15/20

 

Communications

Website Template for Notifying Residents and Families of COVID-19
Coronavirus Communication and Media Tools
Template – Memo for Resident or Staff Showing Symptoms
Template – Letter for COVID-19 in Building
Template – Letter for Positive COVID-19   
Template – Letter after First Passing
Essential Employee Verification Template
Communicating with Residents, Staff and Families
Nursing Facility and Assisted Living Transfer Questionnaire
Contact Governor Stitt:  405-521-2342, https://www.governor.ok.gov/contact/leave-comment
Letter to Family- Positive Case 
Letter – COVID-19 in the Building 
Emergency Preparedness Template 
Crisis Communication 
Internal Communication Positive Case

 

CMS

State Medicaid & CHIP Telehealth Toolkit – 5/27/20
MAC COVID-19 Test Pricing – 5/19/20
Emergency Declaration Blanket Waivers for Health Care Providers – 5/11/20
CMS Announces New Blanket Waivers – 5/1/20
National Healthcare Safety Network LTCF COVID-19 Module – 5/4/20
National Healthcare Safety Network LTCF COVID-19 Module Training & Resources – 5/4/20
COVID-19 Emergency Declaration Blanket Waivers for Healthcare Providers – 4/30/20
Communicative Technology Request FAQ – 4/29/20
Communicative Technology Request Application – 4/29/20
Communicative Technology Request Approval Letter Template – 4/29/20
Coronavirus Waivers & Flexibilities – 4/21/20
Re-opening Facilities to Provide Non-emergent Non-COVID-19 Healthcare:  Phase 1 – 4/19/20
CMS Guidance on Transfer and Discharge – 04/13/20
CMS Infection Prevention, Control, & Immunizations
Infection Control – COVID 19 Tool and Checklist for the COVID-19 Survey – 4/7/20
Revised Guidance for Infection Control and Prevention of Coronavirus Disease 2019 – 4/7/20
Centers for Medicare & Medicaid Services (CMS)
CMS Podcasts and Transcripts
COVID-19 Long Term Care Facility Guidance – 4/2/20
Guidance for Infection Control and Prevention of Coronavirus Disease 2019 – 3/30/20
CMS Issues ICD-10 Code for COVID-19
ICD codes in item I0020B
CMS Regulatory Changes regarding Waivers
Hospices (PDF) – CMS Fact Sheet Regarding Waivers
CMS Accelerated/Advance Fact Sheet – All Provider Types
CMS Suspends Routine Audit Activity for PACE Organizations
CMS Interim Final Rule – 221 Pages
CMS Accelerated and Advanced Payments Fact Sheet – 3/28/10
CMS Current Emergencies Website
Quality Reporting guidance from CMS – 3/23/20
CMS Prioritization of Survey Activities – 3/23/20

 

CNA/CMA Training

National Temp Nurse Aide Course
Training and Certification for CNAs and Caregivers
Presumptive Training Program Approval Rule
Federal Training Requirements
Employment Screening
Medication Skills Checklist
Nurse Aide Skills Checklist  

 

COVID-19 Maps

Johns Hopkins Worldwide Map – Realtime COVID-19 Cases
Oklahoma State COVID-19 Information

 

Media

Responding to Negative Views on Aging Services in Pandemic
Media Response to Passing of COVID-19 Resident
Template Media Statement for a COVID-19 Outbreak in Your Organization (3/12)
Sample Media Talking Points (3/11)
Planning for a COVID-19 Outbreak in Your Community: Tips for working with the media. (3/13/20)
Template Media Statement for a COVID-19 Death in your Organization
Planning for a COVID-19 Outbreak in Your Community: Tips for Working with the Media.
Crisis Communications: Messaging Negative Publicity Webinar 

 

PPE

Isolation Gowns and Personal Safety Masks at Manufacturer Cost (America Knits) Order Form
Healthcare Gowns (Jostens) Order Form
Isolation Gowns and Cloth Utility Masks (Vizient and Standard Textile)
Battelle CCDS Service Request Form
Use PPE Correctly for COVID-19 – 4/27/20
Personal Protective Equipment for Medicare and Medicaid Nursing Homes – 4/30/20
CDC Webinar:  PPE Lessons
PPE Preservation Best Practices
OSDH – Donning and Doffing PPE
OSHA N95 Fit-Testing Guidance – 03/14/20
Blue Procedure Masks – contact Bobby Noon
PPE Vendor List
The Need for Fit Testing During Emerging Infectious Disease Outbreaks – 4/1/20
Facial Hair and Fit Testing
Fit Testing and Medical Clearance Resources
Amazon Adds Senior Living to Priority Customer List to buy PPE – 04/13/20
CDC guidance on conservation of PPE – 04/03/20
Sequence for Putting on PPE 
Value First Mask Order Form – 4/2/20
Value First PPE Solution
Personal Protective Equipment (PPE) Burn Rate Calculator
PPE Conservation Strategies 03/20/20 Revised

 

Provider or Setting-Specific Resources

CMS Accelerated/Advance Fact Sheet – All Provider Types
Long Term Care Facilities (SNF/NF) – CMS Fact Sheet Regarding Waivers

Adult Day

Adult Day Health Process Changes related to COVID-19 Emergency Plan 04/07/20
Adult Day and Other Aging Services Providers Can Receive New Federal Funds

Assisted Living

CDC Considerations for Preventing Spread of COVID-19 in Assisted Living Facilities – 5/29/20
Stimulus Checks of Medicaid Recipients Living in Nursing Home or Assisted Living – 5/27/20
HUD Electronic Signature, Transmission and Storage Guidance – 5/26/20
CDC Considerations When Preparing for COVID-19 in Assisted Living Facilities – 5/5/20
Pathway Health’s Pandemic Plan for Assisted Living Facilities – 4/7/20

CCRC

Reopening for Life Plan Communities – May 2020

Dementia Care

CDC Considerations for Memory Care Units in Long Term Care Facilities – 5/12/20
Dementia and COVID-19:  Insights from the Field – 5/6/20
Sheltering in Place with Dementia
Alzheimer’s Association Resources

HCBS

How the Coronavirus Could Change Home Health Care – 5/20/20
Home Health Blanket Waivers Chart – 5/5/20
Hospice Blanket Waivers Chart – 5/5/20 
Hospice, Hospice Partners, and Telehealth in the Time of COVID-19
Home Health Agencies (PDF) – CMS Fact Sheet Regarding Waivers
Hospices (PDF) – CMS Fact Sheet Regarding Waivers

ICF

CMS Guidance for Infection Control in ICF Facilities

Independent Living

CDC Guidance on Retirement Communities & Independent Living – 5/7/20
Sample Reopening Plan (Florida Community) – 5/4/20
How to Incentivize Staff to Work During a Pandemic

Nursing Homes

NHSN Nursing Homes COVID-19 Data – 5/24/20
Stimulus Checks of Medicaid Recipients Living in Nursing Home or Assisted Living – 5/27/20
CDC Preparing for COVID-19 in Nursing Homes – 5/19/20
CDC Testing Guidance for Nursing Homes – 5/19/20
CDC Performing Facility-wide SARS-CoV-2 Testing in Nursing Homes – 5/16/20
Nursing Home Reopening Recommendations for State and Local Officials – 5/18/20
Nursing Home Reopening Recommendations FAQ – 5/18/20
CMS COVID-19 Focused Survey for Nursing Homes – 5/8/20
Nursing Home Infection Preventionist Training Course – FREE
OSDH Nursing Home Communicative Technology Grants Cover Letter Instructions – 5/12/20
OSDH Nursing Home Communicative Technology Request
Interim Final Rule Updating Requirements for Notification of COVID-19 Cases in Nursing Homes – 5/6/20
MS Nursing Home Reporting Requirements Effective May 8 – 5/6/20
Nursing Home Five Star Quality Rating System updates, Nursing Home Staff Counts, and Frequently Asked Questions 4/24/20
Trump Administration Announces New Nursing Homes COVID-19 Transparency Effort – 4/19/20
New Regulatory Requirement for Nursing Home COVID-19 Reporting – 4/19/20
CMS Issues New Recommendations to Nursing Homes in COVID-19 Crisis – 4/3/20
Trump Administration Issues Key Recommendations to Nursing Homes, State and Local Governments – 4/2/20
Nursing Home Blanket Waivers Chart – 5/5/20
Nursing Home Five Star Quality Rating System updates, Nursing Home Staff Counts, and Frequently Asked Questions 4/24/20
Preparing for COVID-19: Long-term Care Facilities, Nursing Homes – 4/15/20
Preparedness Checklist for Nursing Homes and Other Long-Term Care Settings – 4/3/20
OSDH FAQs Nursing Home Reimbursements – 4/22/20
Hospital Discharge to Long Term Care Facilities Guidance
Infection Control – COVID 19 Tool and Checklist for the COVID-19 Survey – 3/20/20
Nursing Home COVID-19 Checklist
Preparing for COVID-19: Long-term Care Facilities, Nursing Homes – 3/21/20

PACE

CMS PACE Memo – 3/30/20
PACE – Delay of the 2020 HOS & HOS-M Surveys for 2021 Frailty Score Calculation – 4/15/20
Applicability of Diagnoses from Telehealth Services for Risk Adjustment – 04/10/20
Pathway Health’s Pandemic Plan for Post-Acute Care Facilities – 4/7/20
CMS Suspends Routine Audit Activity for PACE Organizations

Senior Housing

HUD Electronic Signature, Transmission and Storage Guidance – 5/26/20
Summary and Analysis of Federal CARES Act Eviction Moratorium – 4/28/20
Reopening for Affordable Housing Providers – May 2020
HUD Updated Guidance on Confirmed Cases, Residual Receipts – 5/21/20
FHA Q&A for Office of Multifamily Housing Stakeholders – 5/21/20
Recovery Tools for Affordable Housing Operations – 5/6/20
HUD Information Regarding Mortgage and Housing Assistance – 5/15/20
HUD Information Regarding Protections for Renters – 5/15/20
Reopening Considerations for Housing Providers – 5/11/20
Recovery Tools for Affordable Housing Operations – 5/6/20
Rural Housing to Launch Service Coordination in Senior, Disabled Communities – 5/1/20
HUD updates FAQs on vacant units and project funds – 5/1/20
HUD Clarification for Tenant Rent Responsibilities
Questions for HUD? Direct them to:  MFCommunications@hud.gov
Questions and Answers for Office of Multifamily Housing Stakeholders – 4/16/20
HUD official provides updates to LeadingAge members
HUD Update Summary – 04/14/20
HUD Forbearance and Underwriting Options – 04/14/20
Coronavirus Information for Affordable Housing
Fair Housing and Evictions over COVID-19 Concerns – 04/10/20
Essential Visitors Notice – 4/7/20
Restricted Visitation Notice – 4/7/20
CDC Issues COVID-19 Guidance for Federally-Assisted Housing – 3/22/20
HUD Staff Review New COVID-19 Funding, Other Issues – 4/7/20
HUD Pre-Recorded Info Sessions
Housing Providers and the Families First Coronavirus Response Act
HUD Regulatory Relief and Streamlining Requests – 3/29/20
HUD issued an updated COVID-19 Q&A – 3/24/20
Updates for Affordable Housing Providers
Sample Guidance, Policies, and Flyers for Affordable Housing – 3/20/20

Retirement Communities

CDC Guidance on Retirement Communities & Independent Living – 5/7/20
CDC Guidance for Retirement communities – 3/20/20

 

State of Oklahoma Resources

Governor Stitt’s Executive Order – 5/30/20
Revised Open Up and Recover Safely Plan – 5/28/20
OSDH LTC COVID-19 Resources – May 2020
OSDH Updated Hospital Discharge Guidance – 5/22/20
Daily Report of COVID-19 Cases in LTC Communities (scroll down to Executive Order Report)
Summary of New Emergency Rules for Licensure and Certification Renewals – 5/14/20
Updated Emergency Rules for Licensure and Certification Renewals – 5/6/20
OSDH Guide for Reporting Cases of COVID-19 – 5/6/20
Governor Stitt’s Fifth Amended Executive Order – 4/30/20
OSDH Scope and Authority of Long Term Care Task Forces – 4/30/20
OSDH Guidance for Hospital Discharge – 4/29/20
OSDH Mandated CMS Guidance for Nursing Facilities – 4/27/20
Governor Stitt’s Open Up and Recover Safely Plan – 4/22/20
OSDH FAQs Nursing Home Reimbursements – 4/22/20
Hospital Discharge to Long Term Care Facilities Guidance
OSDH – What is Cohorting?
OSDH – Donning and Doffing PPE
OHCA Coronavirus/COVID-19 Web Alerts
OSDH FAQ and Resource Page
OSDH Report of Positive Cases  in Long Term Care
OSDH Available Testing Labs – 04/08/20
OSDH Incident Report Form
OSDH Staff Screening Questionnaire – 03/16/20
OSDH Facility Visitor Guidelines and Screening Questionnaire
Catastrophic Health Emergency Powers Act Statute – 4/7/20
Governor Stitt’s Emergency Declaration – 4/02/20
Drive-Thru Testing for COVID-19 by the Oklahoma State Department of Health
Oklahoma State Department of Health Questions – Email your questions to: OSDH, hfs@health.ok.gov or qies@health.ok.gov
Know the Symptoms of COVID-19
Oklahoma State Department of Health COVID-19 Webpage
Oklahoma State Department of Health PPE Survey – Nursing Homes
Governor Stitt’s Critical Business Sectors
Oklahoma Workforce Issues
Oklahoma State Department of Health PPE Guidance – 3/23/20
OSDH Guidance on Infection Control in Settings other than Nursing Homes – 3/18/20

 

Stimulus Checks

Stimulus Checks of Medicaid Recipients Living in Nursing Home or Assisted Living – 5/27/20
IRS Guidance on Stimulus Checks

 

Workforce

OSHA Updated Enforcement Guidance – 5/22/20
Value First Personnel Management Kiosk
Overview of Exposure and Workers Compensation by Thomas McGee – 4/7/20
Requirements for Healthcare Employers During COVID-19 Pandemic by Thomas McGee
Coronavirus Action Plan Template
Return to Work Guidance by Thomas McGee
Paycheck Protection Program Guidance on Certification of Need:  New Information, Unanswered Questions – 5/13/20
Staff Compensation & Benefits During COVID-19 (Ziegler) – April 2020
CDC COVID-19 Prevention Messages for Frontline Long Term Care Staff – 4/27/20
How to Incentivize Staff to Work During a Pandemic
Healthcare Worker – Child Care Assistance
OSHA Interim Enforcement Response Plan for COVID-19 – 4/13/20
Food Handler Training – FREE
Unemployment Benefits under the CARES Act – INSURICA – 04/15/20
Implementing the New Emergency Paid Sick Leave and Paid FMLA Provisions
Paycheck Protection Program Loans FAQ – 04/08/20
OSDH Employee Self Check
Payroll Protection Act Overview by Ziegler – 4/3/20
Payroll Protection Act Overview by INSURICA – 4/7/20
IRS Guidance on Tax Credits for COVID-19 Paid Leave – 4/7/20
Employer Update:  INSURICA’s Summary of Families First Coronavirus Response Act and the CARES Act – 4/7/20
Paycheck Protection Program Guidance Issued on Affiliation and for Faith-Based Organizations – 4/7/20
Paycheck Protection Program Borrower Application Form – 4/7/20
Ziegler’s Finance Stimulus Webinar – 4/7/20
Thomas McGee’s Overview of Exposure and Workers Compensation – 4/7/20
Thomas McGee’s OSHA Requirements and Guidelines for Healthcare Employers – 4/7/20
Workforce Challenges
Helping Employees Meet Childcare Needs
COVID-19 FMLA & Paid Sick Leave
Skills_Performance_Checklist_Model 3/20/20

 

Other Resources

COVID-19 and the Relief of Suffering
Ethical Dilemmas:  Decision-Making in a Pandemic
A Regimen for Reentry – 5/13/20
Four minutes to Recharge You and Validate Your Role
Free Activity Resource Guide from Bailie Hillman
Two Minutes – One Powerful Message from LeadingAge Oklahoma
Accounting for COVID-19 Expenses by CLA – 4/28/20
Special Pricing for TelaDoc Services for LeadingAge Oklahoma Members
Creating Calm: Simple Activities for Stressful Times.
Engagement in a Time of Quarantine.
Free Activity Director Webinar – Keep Your Head Up and Feet Beneath You – by Bailie Hillman – 4/14/20
Opening Up America Again – 4/19/20
Responding to Negative Views on Aging Services in Pandemic
Order LeadingAge Oklahoma T-Shirts: “Life is Better…together”
Social Isolation Resources
Videos to Keep Residents Moving
Discounted Medical Waste Pick-Up – Call 918-698-9353 or email Chad Clifton
Leading Through COVID-19 – Educational Motivational Videos
Purposeful Reflection: Leading Through Uncertainty (30-minute QuickCast)
FEMA Public Assistance Program Available to Non-Profits for COVID-19 Expenses – 03/31/20
LeadingAge Oklahoma COVID-19 Toolkit
For resident, family or employee feedback surveys, please contact Brady Carlsen at Brady.Carlsen@practicemax.com.
Leading in Times of Crisis by Linda Shell – 4/4/20
Matthew McConaughey’s Virtual Bingo – 4/5/20
Free Updated COVID-19 Resources – Pathway Health – 4/7/20
COVID-19 Fact Sheet – 4/7/20
LeadingAge Oklahoma Job Clearinghouse
Washington State Nursing Facility
Controlling Your Story During Crisis by Linda Shell
Member Ideas and Inspiration
Managing Meals at Your Community
Resident Engagement During Social Isolation
Families First Coronavirus Response Act: Questions and Answers
Supporting Social Connectedness Through Technology
How Coronavirus Lives in the Air and On Surfaces
Pathway Health Complimentary COVID-19 Resources
ABCs of Combatting Social Isolation 
Revised SNF reporting deadline chart – 3/23/20
Activity Ideas During Resident Confinement
OCR Enforcement Discretion for Telehealth Remote Communications  – 3/17/20
FAQs on National Guard Deployment and Public Health Service Corps
Medicaltion Skills Checklist 3/20/20
World Health Organization (WHO) Resources
Centers for Medicare & Medicaid Services (CMS)

 

Medical Supply Vendors (LeadingAge Oklahoma Business Associate Members)

PointClickCare Communication Tools
Hand Sanitizer by the case or by the gallon through Active Sales – contact Ron How at ronhow@activesales.us
Able Rents & Active Sales www.able-medical.net, Ron Howe ronhowe@activesales.us
ARGENCIS  www.argencis.com, Trey Starr trey@argencis.com  
APN Health Care, Inc.  www.apnhealthcare.com, Bobby Noon rnoon@apnhealthcare.com
Z & D Medical Services, Inc.  www.zdmedicalservices.com, Zach Gray z.gray@zdmedicalservices.com
American Medical Technologies  www.amtwoundcare.com, Amanda Moen, amanda.moen@amtwoundcare.com
Custom Medical Solutions  www.custommedicalsolutions.com, Jason Richardson, jrichardson@custommedicalsolutions.com
Clock Medical Supply www.clockmedical.com, Guy Cunningham Guy@clockmedical.com